Payroll Administrator

Responsibilities

• Coordinates payroll activities to ensure pay data is compiled, processed and reconciled in an accurate and timely manner in accordance with establish schedules, company polices and government legislation. Attends to a variety of requests from employees, managers, HR staff and others; explains policies and procedures, investigates and resolves a variety pay-related enquiries and requests for ad hoc reports and information.
• Processes all payroll transactions through SAP HR, Payroll, Personnel Admin, Time Management, and CATS modules; identify routine and/or recurring processing problems/issues and seeks to resolve these in a timely manner. Refers complex processing problems or issues to others for resolution.
• Generates payroll run; prepares files for bank transfers/cheques, journal entries, third party payments.  Reconciles GL accounts to ensure accuracy of processed data. Prepares payroll timebank and pay-out calculations for severance, termination, and retirement; performs off-cycle payrolls as required.  
• Prepares records of employment; reports insurable earnings to Services Canada. Collects remits and reports assessable earnings/remittances to WCB as required.  Prepares year-to-date information for T4 and T4A slips; reconciles payroll earnings and deductions, make year-to-date adjustments, loads PA data; and ensures statements are processed and filed within required CRA deadlines.
• Reviews payroll processes for accuracy and reasonableness and takes initiative to improve upon efficiency of processes; participates in recommendations or suggestions for system enhancements and changes. Participates in system enhancement testing as required.  Maintains proficiency in payroll legislation related to wage/salary, and tax law amendments.  
• Ensures that audit controls and procedures are followed to avoid fraudulent payroll and ensure compliance with legal and governance requirements. Remits government statutory deductions within required timelines to ensure the Company meets legislated remittance deadlines.
• Reconciles Receiver General Accounts and processes governance activities as required. Calculates, deducts, reconciles and remits amounts ordered to be withheld through garnishment, third party demand, or support deduction orders.
• Reviews and/or enters timesheets; ensures compliance with collective agreement and company policies and provides quality control for payroll data entry.  Provides guidance to others on the appropriate application of the collective agreement and/or other payroll-related policies, procedures and deadlines as required.  
• Performs duties of a minor nature related to the above which do not affect the rating of the job.

Requirements

• Successful completion of Certificate in Payroll, Business, Finance, or Human Resources or related field from an accredited post-secondary institution.
  Two (2) years of computerized payroll systems experience in a unionized payroll environment.
• PCP Designation would be an asset.
• Current knowledge of government regulations such as Canada Pension Plan, Employment Insurance, income tax, Employment Standards Act and Workers’ Compensation.
• Intermediate knowledge in Excel, Word, and SAP HR module experience or equivalent software.
  Ability to interpret and apply collective agreement provisions for the purpose of applying payroll processes and procedures and resolving related issues.
• Ability to analyze information and solve problems.  
• Keyboarding skills at 50 w.p.m, including high-speed calculator skills.
• Ability to work within demanding work schedules.
• Effective interpersonal skills to respond to enquiries from both internal and external resources.
• Ability to communicate effectively both in writing and verbally.
• Effective interpersonal skills to respond to enquiries from both internal and external resources.
• Ability to communicate effectively both in writing and verbally.