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Office Services Clerk

Location: 

Surrey, BC, CA

Affiliation: MoveUP
Employment Status: Full-Time Regular
Salary: $1,825.00 bi-weekly

We’re looking for new talent to join us as we reinvent the future of energy. Across BC, we have a diverse team of more than 2,500 employees we can’t do without, yet we’re growing as fast as ever.

You may think we’re your standard utility that delivers natural gas and electricity, but we’re also into cool, innovative energy solutions. Think carbon capture, renewable energies and lower-carbon transportation for a start. We believe in creating a cleaner, healthier tomorrow.

If you like meaningful work, a dynamic environment and forward-thinking colleagues, build your career with us. You’ll get opportunities to grow, lead, solve, and create. So what are you waiting for? Let’s rethink energy together.

Responsibilities

  • Expedites sorts and delivers incoming, outgoing and inter-office correspondence into mail slots/bins to co-ordinate with pre-set schedule; prepares outgoing Interior & Coastal mail for courier pickup; prepares all Canada Post mail using postage equipment and takes registered mail to outside post office for processing.
  • Arranges courier shipments on request using on-line computer web based shipping programs, verifies correct charge numbers are supplied, completes waybills, performs price comparisons between courier companies; receives shipments and contacts customers to distribute the material delivered.
  • Fills stationery requisitions by placing orders with outside suppliers using on line computer web based ordering programs, telephone and/or faxes. Advises customers when shipments have arrived by phone or e-mail.
  • Operates a PC and dedicated computers with online shipping programs. Composes and types general correspondence, maintains various distribution lists for mail delivery and pay statements, e-mails communications.
  • Operates on a daily basis a variety of equipment such as large and small photo copiers, calculators, postage equipment, electric letter folder, binding machinery and laminating machines.
  • Maintains ongoing inventory of stock items i.e. standard stationery products, consumables and materials used with mailroom equipment/machines.
  • Prepares large mail outs for various departments i.e. Marketing and verifies correct cross charge numbers are supplied.
  • Operates mailroom equipment according to standard procedures.  Prepares copying/binding jobs requested by various departments according to pre-set time constraints.
  • Provides holiday relief and daily work break relief for Receptionist/switchboard operator, by operating complex switchboard, using online computer web based programs for fax storage, greets and directs visitors and administers pool car use.
  • Performs data entry functions for Facilities Maintenance application (Mainboss).
  • Monitors courier deliveries and applies for credit where applicable, files claims for damages incurred by couriers.
  • Maintains and inspects audio/visual equipment and supplies, maintains usage log book for same.
  • Monitors condition of conference rooms and logs keys in and out.
  • Provides instruction on the use of various mailroom equipment and audio visual equipment.
  • Obtains, processes and distributes information and communications from various departments, marketing/human resources etc.
  • Performs other minor related duties which do not affect the rating of the job.
     

Requirements

  • High School graduation or certificate of equivalency.
  • Working knowledge of general office procedures.
  • Ability to operate equipment such as postal machines, photocopiers, bill stuffers, switchboards and Fax machines.
  • Fast, accurate typing skills at 55 w.p.m
  • A valid BC drivers license.
  • Demonstrated ability to multi-task and meet deadlines.
  • Thorough knowledge of PC’s.
  • Ability to operate PC applications such as Microsoft outlook/Word/Excel.
  • Ability to provide a high level of customer service in a courteous, professional manner.
  • Excellent interpersonal skills.
  • Ability to use web-based applications such as Canada Post, DHL Courier and Grand & Toy
  • Good command of the English language including the ability to compose straight forward correspondance.
  • Demonstrated ability to work in a team based environment.
     

Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

 

Safety is our number one priority, and to maintain the health and safety of our employees and broader communities, we have a number of COVID-19 safety measures in place. This includes a requirement for all new employees to provide proof of full vaccination, prior to their first day of work or the start of their employment. And of course, we will consider an accommodation for anyone who’s unable to be vaccinated due to a protected ground as defined by the Human Rights Code.

 

To learn more about the recruitment process with FortisBC, please visit the You’re Applying. What now? page for additional information. 

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