Communications Coordinator

Position Overview

As part of the Communications Team, responsible for the coordination of all external communications projects, ensuring appropriate resources are available and timelines are observed.

Responsibilities

Project Planning

• Coordinates the development, production, and distribution of corporate and marketing communication
  • receives, and reviews requests from the Communications Project Manager or delegate
  • supports the development of communications plans
  • suggests appropriate communications, media, and advertising strategies 
• Acts as project leader for communication projects:
  • develops and facilitates project plans and schedules to ensure the timely delivery of projects
  • ensures project schedules are aligned with the resources available and ensures optimal use of internal resources
  • briefs project team of project goals
  • coordinates the reviews drafts of copy and proofs from creative, and routes for review.

Media Placement

• In liaison with media placement agency, advertising agency, or creative/design studios, implements media plans, sets schedules, and provides budget allocations.
• Works with the media placement agency to coordinate the approvals of media buy recommendations, placements and advertisement schedules and details. 
• Ensures creative assets are supplied and sent to the agency in a timely matter. 
• Ensures advertising schedules are received and budgets checked against overall project budget. 

Production Process

• Sources, interviews and negotiates with suppliers and production vendors, analyses quotations to provide cost estimates to internal clients, assesses their work and makes decisions on supplier selection for projects.
• Generates purchase requisitions to ensure proper job specifications are provided to outside suppliers and reconciles invoices against quotations.
• Monitor project progress and identify risks, barriers, and constraints to project lead and/or manager and work collaboratively with teams to devise solutions.
• Documents project phases and creates summary reports for company management. 
  • tracks and monitors project budgets
  • manages production docket system including library of all production materials
  • coordinates the proofreading of materials, and inspection pre-press artwork to ensure quality
  • arranges a FortisBC representative to attends press checks as required
  • ensures that all finished advertising materials are sent to clients, suppliers, publications, or other destinations
• Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

Requirements

• Completion of a recognized diploma in Business Administration, Communications, or related field from an accredited post-secondary institution.
• Minimum of three (3) years directly related and recent experience and should include project management.
• Thorough knowledge of procedures involved in print production, including pre-press and printing technology, digital and social media.
• Thorough understanding of the use of communications media (collateral, web, advertising - print, radio, TV, online) to achieve client’s objectives.
• Ability to assess and evaluate the quality of supplier’s work and evaluate estimates for accuracy.
• Strong communications planning and project management skills with sound budgeting and time management skills, including the ability to work effectively under tight deadlines with minimal supervision.
• Strong knowledge of written and digital project management tools.
• Excellent verbal and written communication and proof-reading skills.
• Strong knowledge of computer systems operations, environment and peripherals and various applications software in use in the department (Adobe Photoshop, Illustrator, InDesign & suite of MS Office products).