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Project Management Administrative Assistant

Location: 

Kelowna, BC, CA

Affiliation: MoveUP
Employment Status: Full-Time Temporary
Salary Min: $28.40 hourly
Temp Duration: Until approximately December 31, 2021

We’re looking for new talent to join us as we reinvent the future of energy. Across BC, we have a diverse team of more than 2,400 employees we can’t do without, yet we’re growing as fast as ever.

You may think we’re your standard utility that delivers natural gas and electricity, but we’re also into cool, innovative energy solutions. Think carbon capture, renewable energies and lower-carbon transportation for a start. We believe in creating a cleaner, healthier tomorrow.

If you like meaningful work, a dynamic environment and forward-thinking colleagues, build your career with us. You’ll get opportunities to grow, lead, solve, and create. So what are you waiting for? Let’s rethink energy together.

Responsibilities

  • Acts as an administrative assistant to the PMO Manager, including:
    • Processes all resource requests for project management and/or professional services.
    • Provides support for all the PMO processes, including
      • Documents and administers all Project Manager & Professional services assignments.
      • Creates, manages and closes all Project Manager & Professional Services schedules, files and reports.
      • Measures and reports PMO process performance.
      • Updates all Project Manager profiles.
    • Provides all data for routine sample detailed project review and/or audit of PMO process compliance.
    • Answers queries from clients, especially with respect to the PMO process, and provides liaison to other departments.
    • Provides a wide range of support to department personnel.
  • Accesses, creates, updates, extracts, interprets and communicates a variety of technical, financial, and business data to support the department, using such applications as SAP, internet, intranet, Outlook, Excel, Word, Power Point, MS Projects, ATS and “S” File Administrator.
  • Creates, processes, interrogates, and closes SAP charge numbers.
  • Checks and codes documents such as invoices and visa statements, ensuring all charge work orders and/or account numbers are correct and ready for management approval.
  • Performs duties of a minor nature related to the above duties which don’t affect the rating of this job.

Requirements

  • A college business administration certificate with two (2) years of directly related experience working in a Project Management support capacity – OR – High school graduation including courses in business communications and office practices, and work-related technical courses, plus four (4) years of directly related experience working within a Project Management support capacity.
  • Excellent computer skills including the use of software programs such as Microsoft Office (Word, Excel & Power Point), Microsoft Project (Gantt Charts), Microsoft Outlook, SAP, GIS (AM/FM), OF & ATS.
  • Project Management process training
  • Excellent knowledge of office procedures and systems.  
  • Ability to multi-task and work under pressure.
  • Excellent analytical, organizational and decision-making skills.
  • Courteous, professional manner in dealing with internal and external contacts.
  • Excellent verbal and written communication skills in English, including the ability to correct spelling, punctuation and grammatical errors as required to prepare and compose a variety of external and internal correspondence and process inquiries.
  • Fast, accurate keyboard including ability to prepare and format various types of correspondence, reports, presentations, forms, charts and layout electronic spreadsheets (60 words per minute).

Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

 

The safety of our customers and FortisBC family members is our number one priority. Depending on the responsibilities of the job, some employees may work remotely or continue to report to the office. To ensure the safety of our employees on our job sites, there is strict adherence to our worksite safety plans and social distancing practices. As an essential service provider, we’ll continue to follow the government COVID-19 guidelines and adjust our plans as necessary. As we welcome new employees, our commitment to safety remains for all of our FortisBC family.

 

To learn more about the recruitment process with FortisBC, please visit the You’re Applying. What now? page for additional information. 

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