Accounts Payable Clerk 2

Responsibilities

• Process accounts payable invoices including:
  • verify arithmetic calculations, currency of payment, quantities and merchandise on source documents such as invoices, expense statements and payment requisitions;
  • evaluate invoices to determine correct tax compliance, including GST Input Tax Credit and appropriate documents, PST including self assessments, Non-Resident Tax and Harmonized Sales Tax;
  • utilize SAP AP and PO modules to match invoices to the correct receipt and purchase order;
  • manage large dollar invoices using programs such as Excel;
  • reconcile FortisBC vendor accounts to vendor statements, reconcile differences and resolve problems with the vendor;
  • determine and deduct appropriate builders’ lien holdback;
  • check invoice approvals, including signatures, cost center and authority level;
  • provide missing coding data to accounts payable documents including researching using OF systems plus inquiries with FortisBC personnel; and,
  • enter data into a computer terminal.
• Answer inquiries, both written and verbal, regarding accounts payable matters, including:
  • vendor account inquiries;
  • tax treatment inquiries; and,
  • FortisBC employee inquiries.
• Provide monthly support to the accounts payable analyst in administering the Visa credit card program:
  • respond to inquiries using web-based programs;
  • download and transfer transaction data;
  • review distribution code assignments;
  • resolve customer inquiries; and,
  • determine and assign appropriate tax codes.
• Process electronic invoices using web-based technology.
• Performs duties of a minor nature related to the above duties, which do not affect the rating of the job.

Requirements

• Successful completion of the Financial Accounting 1 and Financial Accounting 2 courses of the CGA program, or equivalent.
• Twelve (12) months directly related relevant work experience (i.e. verifying, entering, general ledger coding and reconciling accounting entries).
• Understanding of current federal and provincial tax regulations where applicable (i.e. goods and service tax, provincial sales tax, harmonized sales tax and non-resident tax).
• Intermediate ability to use accounting software programs and Microsoft Suite.   
• Intermediate proficiency using Excel spreadsheet software is required.
• Ability to communicate clearly in both written and verbal form.
• Intermediate ability to use web-based software (i.e. Pathwaynet).
• Basic knowledge of Provincial Builders’ Liens and Federal Holdback Act.
• Ability to work successfully in a team environment and work independently.
• Accurate and high speed data entry ability, calculator and typing skills.  Must be able to enter data at a rate of 9,000 keystrokes per hour.
• Ability to provide high level of customer service in a courteous, professional manner and possess excellent interpersonal skills.
• Ability to research, investigate and present results in an organized fashion to a broad range of audiences.
• Ability to prioritize work and meet tight deadlines.